Hirst Authentication Committee

Terms and Conditions

TERMS AND CONDITIONS

1. OUR AGREEMENT

Acceptance of Terms

1.1 These terms and conditions ("Terms") are the terms on which we make available www.hiac.org.uk (the "Website") and the Service to you.  You should keep a copy of these Terms for future reference.  These Terms are only available in the English language.

1.2 You must read these Terms carefully.

Changes to Terms

1.3 We may change these Terms for legal, regulatory or security reasons or to reflect any changes to the Service.  We will use reasonable efforts to inform you of any significant changes to the Terms, which may be by way of us posting changes to the Terms on the Website, so you should check the Terms each time you visit the Website.  You may end this Agreement by giving us notice by email if we tell you we are going to change these Terms to your detriment. 

2. GENERAL INFORMATION ABOUT US

2.1 We are HIAC Limited a company registered in England and Wales under registration number 07612509.  Our registered address is 8th Floor, 6 New Street Square, New Fetter Lane, London EC4A 3AQ.  

2.2 If you have any questions, complaints or comments about the Service then please contact us on authentication@hiac.org.uk

3. YOUR USE OF THE SERVICE

Your promises to us

3.1 You confirm that:

   3.1.1 you are over 18;

   3.1.2 all information and details provided by you to us are true, accurate and up to date in all respects and at all times.  You can update or correct your details at any time by emailing authentication@hiac.org.uk;

   3.1.3 you will comply with the restrictions on your use of the       Website and the Service as set out in these Terms; and

   3.1.4 In relation to any material uploaded, submitted to or posted on the Website by you that you have the right to do so and have obtained all necessary licences, consents and or approvals.

Your conduct

3.2 You agree that in using the Service and the Website you will not:

   3.2.1 use the Service or the Website for any unlawful purpose;

   3.2.2 use the Website in any way that interrupts, damages, impairs or renders the Website less efficient;

   3.2.3 transfer files that contain viruses, trojans or other harmful programs;

   3.2.4 penetrate or attempt to penetrate the Website security measures;

   3.2.5 email or otherwise disseminate any content which is defamatory, obscene, or may have the effect of being harassing, threatening or abusive to an individual or group of individuals whether on the basis of religion, gender, sexual orientation, race, ethnicity, age or disability or otherwise

Rights granted and rights reserved

   3.2.6 Your use of the Website or the Service and its contents grants no rights to you in relation to our intellectual property rights including, without limitation, copyright trade marks, logos, graphics, photographs, animations, videos and text or the intellectual property of third parties in the Website, the Service and its contents.

   3.2.7 You may not copy, reproduce, republish, download, post, broadcast, record, transmit, commercially exploit, edit, communicate to the public or distribute in any way the services, web pages or materials on the Website or the computer codes of elements comprising the Website other than for your own personal use. Subject to the above, you may download insubstantial excerpts of this content to your hard disk for the purpose of viewing it provided that no more than one copy of any information is made.

   3.2.8 Any use other than that permitted under this section may only be undertaken with our prior express authorisation.

   3.2.9 By submitting information, text, photos, graphics or other content to us via the Website, you grant us a right to use such materials at our own discretion in any media including, without limitation, to edit, copy, reproduce and disclose such materials. 

Links to and from other Websites

   3.2.10 You may not establish links to this Website without Our prior written permission.

   3.2.11 We may provide links to other Websites from time to time (via advertising or otherwise).  You acknowledge that:

     - these links are provided for your ease of reference and convenience only;

     - we do not control such third party Websites and are not responsible for their contents;

     - our inclusion of links does not imply any endorsement of the material contained in such Websites or any association with their operators;

     - we will not be party to any transaction or contract with a third party that you may enter into via such sites;

     - we shall not be liable to you in respect of any loss or damage which you may suffer by using those websites; and

     - you agree that you will not involve us in any dispute between you and the third party.

4. GENERAL

4.1 We may wish to transfer our rights or obligations or sub-contract our obligations under these Terms to another other legal entity. You agree that we may do so provided that:

     -this will not adversely affect the standard of Service you receive under these Terms; and

     -in the case of transfer only, after we notify you of the date on which we will transfer our rights and obligations under these Terms to another legal entity, your only rights under or in connection with these Terms will be against the new legal entity and not against us.

4.2 These Terms are personal to you. You may not transfer your rights or obligations under these Terms to anyone else.

4.3 If you breach these Terms and we take no action against you, we will still be entitled to use our rights and remedies in any other situation where you breach these Terms.

4.4 If any part of these Terms is disallowed or found to be ineffective by any court or regulator, the other provisions shall continue to apply.

4.5 Except in the case of any breach by you of section Error! Reference source not found., which may be enforced by Damien Hirst and/or Science Ltd these Terms are not intended to give rights to anyone except you and us. 

4.6 We will do our best to resolve any disputes over these Terms.  If you wish to take court proceedings against us you must do so within the United Kingdom. If you live in England or Wales the laws of England and Wales shall apply and if you live in Scotland, Scottish law shall apply. 

5 YOUR PERSONAL INFORMATION AND PRIVACY

*updated May 2018*

This section of our Terms & Conditions contains our Privacy Policy and describes how HIAC Ltd collects and uses personally information (also known as “Personal Data”) in accordance with the EU General Data Protection Regulation (“GDPR”). 

It is important for you (as an individual who provides us with personal information) to understand how we use (or “process”) such information, including that which we collect about you during your visit to this Website and which we process more generally pursuant to this Policy.

How we collect your personal information

5.1 We may collect your personal information when:

   5.1.1 you submit information to us via the Website or via any other means;

   5.1.2 you make a complaint or enquiry or provide other feedback to us; or

   5.1.3 you contact us.

The types of personal information we collect and process may include: 

Other peoples' data

5.2 If you provide another person's personal information to us, you must first ensure you have his or her permission to do so.

How we use your data

5.3 We use your personal information to:

   5.3.1 process and complete your requests for the Service;

   5.3.2 process and deal with any complaints or enquiries made by you;

   5.3.3 monitor, develop and improve the Website and your experience; and

   5.3.4 investigate any suspected breach of these Terms made by or otherwise relating to you.

Such use of your personal information is in both our legitimate interest as a data controller and your legitimate interests as a user of the Service, or is necessary for the performance of our contract and relationship with you.

We will retain personal information for the length of time required for the specific purposes for which it is processed. However, we may also keep such information for a longer period, for example, where required by our legal and regulatory obligations or in order to ensure we have effective back-up systems. In such cases, we will ensure that personal information will continue to be subject to this Policy, restrict access to any archived data and ensure that all such data is held securely and kept confidential.

Will we share your Information with third parties?

5.4 We may disclose your personal information to third parties:

       -which are our affiliates and business partners within the Damien Hirst and/or Science Ltd (Jersey) group of companies;

-   which we have retained to perform functions on our behalf in relation to the processing of Personal Data as explained in this Privacy Policy. Examples include service support specialists and IT services providers. Such third parties may process Personal Data if needed to perform their functions and on our instructions, but will be subject to appropriate contractual safeguards and may not use such Personal Data for any other purpose;

     -if we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

     -if some or substantially all of HIAC Ltd’s assets are acquired by a third party, in which case personal data held by us about our customers and contacts will be one of the transferred assets;

     -if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply Our Terms and other agreements; or to protect the rights, property, or safety of us, Damien Hirst and/or the Science Ltd (Jersey) group of companies, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We will ensure that there is a legal basis for all such transfers of personal information under the GDPR and that the related processing activities are as set out in this Privacy Policy.

Will we transfer your Information overseas?

5.5 The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. We will ensure that that adequate safeguards are in place in advance of any transfer outside the EEA and take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this section 5.

How do we protect your Information?

5.6 We have security arrangements in place to guard against unauthorised access, improper use, alteration, destruction or accidental loss of your personal information. In accordance with the GDPR, we take appropriate organisational and technical security measures, including specific information security standards for the protection of such information.

Unfortunately, however, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Our Website; any transmission is at your own risk. Once we have received your information, we will use procedures and security features to try to prevent unauthorised access.

Access to your Information, correction and unsubscribing

5.7 To find out more about how your data will be used, or to make a complaint, please contact us. 

5.8 You have the right to request a copy of the information that we hold about you.  If you would like a copy of some or all of the information we hold about you, please contact us.  

5.9 We want to make sure that your Information is accurate and up to date.  You may ask us to correct or remove information you think is inaccurate by contacting us.

5.10 You have the right to unsubscribe from any marketing emails we send you. You can do this by clicking on the link at the bottom of every email we send to you or by contacting us by email. You can also request that your Personal Data is deleted from our systems at any time, though please note that we may be entitled to continue to store such information in accordance with the law and with this Policy.

5.11 Please see section 2 for our contact details.